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How to Source Air Bar Vibe 5: Sample Order Workflow
Published 2026 · VapeWholesaleHub trade desk
A disciplined sample workflow shortens the path from first interest to a Vibe 5 purchase order.
Every serious sourcing conversation about the Vibe 5 eventually arrives at sample order workflow, usually because it is where cost and risk meet.
Where two suppliers look identical on price, sample order workflow is usually the variable that separates them over a full year.
Why sample order workflow matters on the Vibe 5
Request samples with the final specification, not an approximation.
Shops that receive a short briefing on sample order workflow convert noticeably better than shops that only receive stock.
Evaluate across at least two weeks of real use.
Reference specification
| Item | Value |
|---|---|
| Model | Vibe 5 |
| Brand | Air Bar |
| Category | E-Juice |
| Battery | 800 mAh |
| Output range | 8-30 W |
| Capacity | 6.0 ml |
| Charging | USB-C 1A |
| Coil options | 0.6 / 0.8 / 1.0 ohm |
| Carton quantity | 200 units |
Record findings so the next buyer does not repeat the work.
Practical notes for buyers
The most common mistake is optimising for the first order instead of the fourth, which is where Vibe 5 economics actually settle.
Retail staff rarely ask about sample order workflow directly, but their questions almost always lead back to it.
Checklist
- Confirm the exact configuration in writing before the deposit is paid.
- Review the reorder point after one full selling cycle.
- Check carton quantities against the commercial invoice line by line.
- Record the arrival condition with photographs on the day of delivery.
- Agree in advance who pays for return freight on a defect claim.
- Keep certificates current and filed against the exact model name.
Commercial terms
Currency movement over a ninety day cycle can outweigh the difference between two competing quotations.
Commercial terms are usually agreed in three parts: a deposit on confirmation, a balance before shipment and a stated validity window.
| Volume tier | Indicative unit level | Lead time |
|---|---|---|
| Carton (90 units) | Tier 1 | 14-21 days |
| Pallet (867 units) | Tier 2 | 21-30 days |
| Container (19948 units) | Tier 3 | 14-21 days |
Frequently asked questions
How many Vibe 5 samples should we request?
Three to five units per shortlisted configuration is enough to judge consistency.
What happens if a batch fails inspection?
The agreed procedure normally covers replacement of affected units or credit against the next order, documented before shipment.
Is documentation provided for customs?
Commercial invoice, packing list and the relevant certificates are supplied; the importer's broker handles the declaration.
Can packaging be adjusted for our market?
Artwork localisation is straightforward; structural changes need larger volumes and a longer lead time.
Final word
None of this is complicated, but it does need to be written down and reviewed on a schedule.
Trade enquiry
Quotations, samples and artwork files are available on request. Please state model, quantity per SKU, destination and target delivery window.